Conference costs can only be covered by NCCR funds if all of the following conditions are met:
- The travel is directly related to participation in a scientific event.
- The NCCR researcher makes an active, peer reviewed contribution to the event, for example a presentation, poster, or similar contribution.
- NCCR researchers must clearly state their affiliation with the NCCR in all presentations and related materials.
- Travel must be undertaken in economy class or second class. For destinations within Europe, travel by train is strongly encouraged if the destination can be reached within one working day.
- The request form for conference cost funding has been submitted and approved in advance.
Travel costs may be covered by the respective Work Package, either in full or as a supplement to the NCCR travel grant.
Please note: We assume no liability and only reject those applications that clearly do not comply with the guidelines. The applications are only be accepted with reservations and this is no definitive confirmation of cost coverage. The final decision rests with the SNSF audit. The SNSF may later refuse to cover these expenses, in which case the costs must be covered retroactively by the lab, institute or department/faculty.
Eligible Expenses
The following expenses are eligible for reimbursement:
- Travel costs (economy class or second class only)
- Accommodation costs
- Conference fees, including conference dinners
Application Procedure
Applications must be submitted at least one month prior to the event to the NCCR Office using the form for conference cost funding.
Each application must include the following documents:
- A detailed cost overview
- Confirmation of acceptance of the scientific contribution
- Proof of NCCR affiliation, for example a programme entry, poster, or presentation showing the NCCR name or logo
- An email from your PI confirming approval of the application
Incomplete or late applications may not be considered.
Reimbursement procedure
Reimbursement claims must be submitted no later than two months after the event using the official NCCR reimbursement form.
Only expenses that have been approved in advance and comply with the above guidelines will be reimbursed.