Equality, Diversity And Inclusion

Hardship funds

University of Zurich (UZH)

Advance payment

It is possible to obtain an advance payment for expenses to go to a conference, or a field trip and send the receipts afterwards. Costs of visa, covid tests and travel insurance as well as travel costs can be included in the advance.

PROCEDURE:

The payment can either be picked up in cash at the Main Cash Desk or can be paid to the bank account of the employee.

The following documents must be filled: Proposal form.

MORE INFORMATION:

Further details on eligibility and procedure can be found in the here. You can find more information regarding advance payments in this leaflet.

Childcare

Please get in touch with your supervisor regarding the costs of childcare, if he/she is willing to allow it as well.

Financial Support

Please get in touch with the HR department to clarify if an advance payment of the salary is possible. The Student Financial Aid Office could also be of help in this matter.

University of Geneva (UNIGE)
Advance Payment

An advance for the costs of travel in case of conference, workshop, etc. for your research can be asked, according to the UNIGE Memento. In case you need to travel professionally (within or outside of Switzerland), you can ask for an advance using the following link: Memento – UNIGE (the link is in French, as there is no official translation to English we could find).

CONDITIONS:

The beneficiary needs to justify their reason for an advance and give an estimate to the accounting department.

If the sum is lower or up to CHF 3’500.–, the application needs to be signed by the person responsible for the funds

If the sum is between CHF 3’501.– and CHF 5’000.–, the request has to be countersigned by the direct supervisor following directive 0069 (here)

If the sum exceeds CHF 5’000.–, the advance request must be countersigned by the Dean of the Faculty of the beneficiary, by the Rector for the Deans, members of the Rectorate and attached services, by the Vice-Rectors for the central administration.

Each expense must comply with the procedures in force at the University

The validity of the expense is attested by the beneficiary.

Each expense must be justified by an original receipt.

The original receipts have to be given to the accounting department no later than two weeks after the event.

There is a possibility to get reimbursed for childcare, you will find it here (again the link is in French).

Advance on salary

If you need an exceptional advance on your salary, you can ask for one once a year, the procedure can be found here.

LNDS Travel Grants

The PhD Program LNDS offers travel grants with three yearly deadlines and allows funds for travelling for conferences, workshops or advanced doctoral courses in Switzerland or abroad. Find more information here.

University of Neuchatel (UniNE)

UNINE has a social office, dedicated to helping students and PhDs with their struggles. One part of this office is dedicated to financial help. You can find it here. They can provide occasional assistance, help with medical costs or tuition costs, loan money, etc. There is a contact person at the bottom of the page, to whom you can address all your inquiries.

University of Lausanne (UNIL)

At UNIL, the university has a student association called FAE, with useful links to financial help in case of need. Moreover, the association ACIDUL, especially in place to help PhDs, postdocs and every member of the UNIL community with a temporary contract, also has a solidarity fund for PhDs in case of need. They can also help you in finding financial support at UNIL. You can find them here.

Università della Svizzera italiana (USI)

University of Fribourg (UNIFR)

The university of Fribourg has a financial support system in place for students and PhDs. You can get non-refundable financial help in case of hardship, and for foreigners, if you have been there for three semesters, you can also benefit from it. There is a form to fill out, you can find it here. All the information on financial aid can be found at this address: www.uni-social.ch.

Emergency childcare

The NCCR Evolving Language is committed to promoting equal opportunities by ensuring that all parents can fully participate in research activities while caring for their children. To support this goal, the NCCR provides emergency childcare guidelines designed to help parents bridge unexpected gaps in their usual childcare during working hours or essential work functions. The following document outlines the conditions, entitlements, reimbursement procedures, and available institutional emergency services that enable our members to balance care responsibilities and professional demands.

All NCCR members can all benefit from our emergency childcare policy. Find more information here: Emergency Childcare NCCR

During NCCR Events, a childcare solution is offered to participants.

Workshops

The NCCR organises workshops on different topics pertaining to equal opportunities. NCCR members are welcome to suggest workshops ideas or roundtables subjects they would like to attend.

In 2023, a workshop on harrassment and power dynamics was successfully organised.

In 2024, as a follow-up on harassment and power dynamics, a workshop on best communication practices and how to diffuse conflict has been organised.

Anonymous form

At the NCCR Evolving Language, we are committed to building an inclusive, equal, and safe working environment for everyone. Your input is invaluable in helping us identify needs, concerns, and opportunities for improvement. This form is strictly confidential and allows you to share feedback or concerns anonymously at any time.

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Contact

Hardship funds

Advance payment

PROCEDURE:

MORE INFORMATION:

Childcare

Financial Support

Advance Payment

CONDITIONS:

Advance on salary

LNDS Travel Grants

Emergency childcare

Workshops

Anonymous form